Legal Notices


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Personal data

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1.          Your personal data – what is it?

Personal data is information relating to a living individual who can be identified from that data.   The processing of personal data is governed by the General Data Protection Regulations (“the GDPR”).

2.          Who are we?

The Parochial Church Council of St Mary the Virgin, Stone-in-Oxney (“the PCC”) is the data controller.   It is a not-for-profit charitable organisation which forms part of the Church of England.   The PCC decides how your personal data is processed and for what purpose and how it is safeguarded.   To make any enquiries, to exercise any rights or lodge any complaints under the GDPR, please contact the PCC Secretary in the first instance c/o The Vicarage, Old Way, Appledore, Kent, TN26 2DB.

3.          How do we process your personal data?

The PCC complies with its obligations under the GDPR, when necessary, by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure; and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes:-

  • To enable us to provide a voluntary service for the benefit of the public within the Parish;
  • To administer electoral roll records;
  • To fundraise and promote the interests of the Church of England locally;
  • To maintain our own accounts and records (including the processing of gift aid applications);
  • To manage volunteers and service providers;
  • To inform people of news, events, activities and services at St Mary the Virgin and connected churches;
  • To share information with the Diocese of Canterbury where required by Diocesan authorities.   There is no disclosure to any other third parties other than required by existing legal requirements.

4.          What is the legal basis for processing your personal data?

  • The legitimate interest of the data subject so that we can keep you informed about news, events, activities and services;
  • Explicit consent of the data subject so that we, in conjunction with the Diocese of Canterbury, can process gift aid donations and keep you informed about Diocesan events; and
  • Processing that is necessary under social protection law or other legal requirements.

5.          Sharing your personal data

Your personal data will be treated as private and confidential and will only be shared within the Diocese of Canterbury of the Church of England for purposes connected with the Church.   We will not share your data with third parties outside of the Church.

6.          How long do we keep your personal data?

We keep your data in accordance with the guidance set out in the guide “Keep or Bin: Care of your Parish Records” which is available in the Record Management Guides located on the Church of England website

In particular it is our policy to retain electoral roll data while it remains current.   Gift Aid declarations and associated paperwork is retained for up to 6 years after the calendar year to which they relate.   Parish registers (baptisms, marriages and funerals) are required to be kept indefinitely.

7.           Your rights and your personal data

Unless subject to an exemption under the provisions of the GDPR, you have the following rights with respect to your personal data: –

  • The right to request a copy of your personal data which the PCC of St Mary the Virgin, Stone (“the PCC”) holds about you;
  • The right to request that the PCC corrects any personal data if it is found to be inaccurate or out of date;
  • The right request that your personal data be erased where it is no longer necessary for the PCC to retain such data;
  • The right to withdraw your consent to the processing of personal data at any time;
  • The right, where applicable, to request the data controller to provide the data subject with his/her personal data, and, where possible, to transmit that data directly to another data controller (known as the right of data portability).     Please note that this only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and, in either case, the data controller processes the data by automatic means;
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request that a restriction be placed on further processing;
  • The right to object to the processing of personal data, where applicable.     Please note that this only applies where processing is based on legitimate interests or the performance of a task in the public interest or exercise of official authority; direct marketing and processing for the purposes of scientific/historical research and statistics; and
  • The right to lodge a complaint with the Information Commissioner’s Office.

8.           Loss of data

We recognise the importance of protecting personal and confidential information and take care to meet our legal duties.     If at any time we become aware of any loss or damage to any personal information, which is likely to result in a risk to the rights and freedoms of a data subject(s), we will communicate with the relevant data subject(s) as soon as possible.

9.           Further processing

If we wish to use your personal data for a new purpose not covered by this Data Protection Notice, we will provide you with a new notice explaining the new use prior to commencing the processing and setting out the relevant purposes and processing conditions.     Where and whenever necessary, we will seek your prior consent prior to the new processing.

10.         Contact details

To exercise all relevant rights, queries or complaints, please, in the first instance, contact the Team Rector, Rev’d Lindsay Hammond, who is the Chair of the Parochial Church Council of Stone.

You can contact the Information Commissioner’s Office on 0303 123 1113 or via email on or by post to the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.