Legal Notices


This website is owned and operated by the Parochial Church Council of St Mary the Virgin, Stone-in-Oxney.

Personal data

We do not collect any personal data through the site.


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Information and external links

The information on this site is correct to the best of our knowledge and belief, but we do not represent or warrant:-

(a) The completeness or accuracy of the information published on the site;
(b) That the material on the site is up to date;
(c) That the material is free from all computer viruses or programme defects; or
(d) That the site or any service on the site will remain available.

We will not be responsible for any loss or damage arising from the use of the information and material on this site or from your access to websites obtained via links from this site. We will not be responsible for the availability or content of external links that may be linked to or from the site.

If you find a broken link or if you have any questions or concerns, please contact us here.


1.          Your personal data – what is it?

Personal data is information relating to a living individual who can be identified from that data.   The processing of personal data is governed by the General Data Protection Regulations (“the GDPR”).

2.          Who are we?

The Parochial Church Council of St Mary the Virgin, Stone-in-Oxney (“the PCC”) is the data controller.   It is a not-for-profit charitable organisation which forms part of the Church of England.   The PCC decides how your personal data is processed and for what purpose and how it is safeguarded.   To make any enquiries, to exercise any rights or lodge any complaints under the GDPR, please contact the PCC Secretary in the first instance c/o The Vicarage, Old Way, Appledore, Kent, TN26 2DB.

3.          How do we process your personal data?

The PCC complies with its obligations under the GDPR, when necessary, by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure; and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes:-

  • To enable us to provide a voluntary service for the benefit of the public within the Parish;
  • To administer electoral roll records;
  • To fundraise and promote the interests of the Church of England locally;
  • To maintain our own accounts and records (including the processing of gift aid applications);
  • To manage volunteers and service providers;
  • To inform people of news, events, activities and services at St Mary the Virgin and connected churches;
  • To share information with the Diocese of Canterbury where required by Diocesan authorities.   There is no disclosure to any other third parties other than required by existing legal requirements.

4.          What is the legal basis for processing your personal data?

  • The legitimate interest of the data subject so that we can keep you informed about news, events, activities and services;
  • Explicit consent of the data subject so that we, in conjunction with the Diocese of Canterbury, can process gift aid donations and keep you informed about Diocesan events; and
  • Processing that is necessary under social protection law or other legal requirements.

5.          Sharing your personal data

Your personal data will be treated as private and confidential and will only be shared within the Diocese of Canterbury of the Church of England for purposes connected with the Church.   We will not share your data with third parties outside of the Church.

6.          How long do we keep your personal data?

We keep your data in accordance with the guidance set out in the guide “Keep or Bin: Care of your Parish Records” which is available in the Record Management Guides located on the Church of England website

In particular it is our policy to retain electoral roll data while it remains current.   Gift Aid declarations and associated paperwork is retained for up to 6 years after the calendar year to which they relate.   Parish registers (baptisms, marriages and funerals) are required to be kept indefinitely.